Document Scanning

Convert Your Paper Records Into a Searchable Database

Save time and money and get fast and easy access to critical information.

Up to 80% of all business records are unstructured — usually boxes of paper records or computer files that are not a part of a relational, structured database.

DocuVault specializes in digitizing businesses’ archives and records quickly and affordably. Once digitized, your records are easy to access and don’t take up valuable office space like record boxes and file folders do.

Don’t waste time searching for files…

File box with papers

Start finding what you need faster!

Woman at computer

Ready to start saving? Use the form on the right to contact us for a fast quote. →

Why Scan Your Paper Records?

There are many reasons to convert your paper records to a digital format. Here are just a few benefits to consider:

✓ Free up space in your office
✓ Find documents faster
✓ Share documents more easily
✓ Reduce costs for paper, file folders, and cabinets
✓ Respond faster to customer requests for records
✓ Avoid record loss and accidental destruction

DocuVault Delaware Valley’s system has scanning capabilities above and beyond what your office scanner can do:

  • Scans up to 35,000 documents per day
  • Creates fully searchable records using Optical Character Recognition (OCR)
  • Outputs into hundreds of formats
  • Reads pages sized from 2.0″ up to 18.25″
  • Formats files that are EMR/HER-ready

Optical Character Recognition (OCR) and Why It Is Important

Optical Character Recognition (OCR) is at the heart of our digital scanning service. When printed text documents are processed through our optical scanner, the documents are transformed into digital files that are organized and keyword searchable.

Once a document has had OCR applied, you no longer have to waste time manually looking through a document for a word or phrase. Simply search the scanned document for the word you’re seeking, and every instance of it is highlighted.

Popular Digital Conversion Formats

When you decide to convert records to digital format, it’s important that you’re able to integrate them into your company programs and platforms. DocuVault Delaware Valley’s scanning team will digitize, unitize, and output your digital records in a format that works for you. Whether you need integration into EMR/EHR software, law practice management software, or another records management system, DocuVault will make sure your data is output in a way that makes integration easy for you.

Output formats include (but are not limited to):

  • PDF
  • .tiff
  • .png
  • .txt
  • HTML

DocuVault will work with you to create job specifications before we begin. You can leave scanning, formatting, and naming all to us. All you have to do is provide the paper records.

Keeping Electronic Health Records Compliant

HIPAA compliant badge With government incentives to transition to Electronic Medical Records (EMR) and Electronic Health Records (EHR), the need for conversion of paper medical records to digital images is at an all-time high. If you’re a medical professional seeking to convert your file room into digital files to incorporate into your EMR system, DocuVault Delaware Valley can help. DocuVault will scan your records and output them as images ready to be imported into your EMR database. We will work on your medical record conversion following your specifications to digitize and unitize your records to make your transition from paper to EMR as smooth as possible.

Get a Quote in 10 Minutes or Less

Use our online form and a representative will provide a quote for scanning services to you within 10 minutes. Or if you prefer, you can call us at 856-290-4601.

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