College and University Document Management

University records storage

Complete Document Management for Public and Private Universities

The most popular service among DocuVault’s college and university clients is our secure off-site storage. You can enjoy peace of mind knowing that storing off-site allows you to limit and carefully select who has access to important student and personnel files and the personal information they contain.

Documents that universities and colleges store with us include:

  • Applications
  • Accounting files
  • Personnel files
  • Transcripts
  • Grade books
  • Enrollment papers

Records boxes in storage

Records Storage With Fast Retrieval

When you need to retrieve a document or file that you have securely stored with us, we offer three convenient options:

  1. Delivery. We’ll deliver it directly to you, with either our standard (next-day) or rush (same-day) direct delivery
  2. Scanning. We scan it for you and provide it to you digitally through your secure Web-based DocuVault portal
  3. Private Viewing. We provide you with a comfortable, private room at our conveniently located facility and provide you with the files you request

Electronic Hardware Destruction

You know your computers have hard drives that store sensitive information about students and personnel, but did you know that photocopiers and scanners often have these hard drives, too?

Electronic destruction (simply “erasing” the contents) does not fully protect your records from being accessed, which is why we go beyond electronic destruction to also complete physical destruction of your computer hardware.

Document Shredding

Office shredding console You and your colleagues will also appreciate the convenience of having our secure shredding consoles throughout the offices on your campus. These bins make it easy for staff to dispose of confidential information properly.

Our friendly, uniformed driver will arrive on a scheduled basis to take away the full bins in our secure trucks and replace them with empty bins.

FERPA Compliant

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA exists to protect the rights of students and their parents regarding confidentiality, access to information, and entitlement to a due process hearing if a disagreement arises. At DocuVault, our NAID AAA certification backs up our claim to meeting the highest standards of security and confidentiality for the documents we manage.


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