Education Document Management

Educational institutions must follow specific document management schedules and adhere to state and federal regulations. Failing to do so opens you up to compliance and security risks.

That’s why you need a trusted records management company with expertise in records management for schools and universities.

Get smart and streamline your records management processes

With so many types of student and faculty records, you have lots of sensitive information that must be kept safe and secure. DocuVault offers you superior protection from a team that has extensive experience in records management for schools and universities.

We’ll take the time to meet with you to create a program that enables you to:

  • Automate and streamline processes
  • Ensure your information is kept confidential and compliant
  • Easily access and search files
  • Reduce office clutter
  • Save money on storage costs

streamlined records management

Secure document and media storage with access that you control

Reclaim valuable office space with our secure offsite storage service. You enjoy peace of mind in knowing that you can limit and carefully select who has access to confidential files.

You can have box and open shelf storage, or for items that require an even higher level of protection, we offer vault storage with advanced climate control and fire protection that exceeds industry standards.

Either way, your valuable information is stored in the region’s most secure records management center, with 24/7 surveillance monitoring.

Convenient options for fast records retrieval

  • Direct delivery: Choose from standard (next-day) or rush (same-day) delivery
  • Scan on demand: Tell us what you need and provide it to you digitally through your secure web-based portal

fast and secure records retrieval

Electronic data destruction

Your computers, photocopies and scanners have hard drives that store sensitive information about students and personnel. When you no longer need these devices you’ll want to ensure this data does not get in the wrong hands.

DocuVault can destroy hundreds of data devices per hour through on-site and off-site shredding as well as certified data wiping.

Convenient AAA certified document shredding

You’ll appreciate the convenience of having our secure shredding consoles in offices throughout your school or campus. These bins make it easy for staff to properly dispose of confidential information.

Our friendly, uniformed driver will arrive on a scheduled basis to take away your full bins in our secure trucks and replace them with empty bins. Your documents are then shredded and recycled.

DocuVault is NAID AAA certified. This certification represents the highest standard accepted by the information destruction industry.


Naid AAA certified

What Our Customers Say...

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DocuVault has been highly instrumental in helping us to maintain compliance, which in the healthcare industry is an utterly vital element. It’s nice to know we can rely on an organized process to collect and dispose of our sensitive media and the itemized tracking lists are a tremendous help for simplifying our audit procedures.

The DocuVault team is efficient and easy to work with and we have full confidence in their ability to safeguard our clientele’s information through vigilant disposal.”

- John M., Mission Critical Facilities Project Manager, Independence Blue Cross

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A very professional service that has far exceeded our expectations! There are presently close to 300 offices at the University of Pennsylvania that have signed up for the confidential shredding service with DocuVault. Through word-of-mouth the number of new customers continues to grow.

I especially enjoy the interaction with the company's Transportation Coordinator who is very good with scheduling service requests in an efficient manner. Whenever I have a specific need he is always willing to help. DocuVault is hands down the best company we have ever used!"

-Rob O., Assistant Records Manager, University of Pennsylvania

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We just finished our shred event and everything went great! We had a steady stream of customers the whole time and nearly filled the truck. We also collected a pickup load of plastic bags to recycle and a pile of clothing to donate to Woodbury Steelers. Four of our city council members stopped by to recycle. Your guy Jimmy was great and really took care of us. He has helped us before, and I hope you’ll send him each year. Thanks for running a first-class operation!”

-Roy D., City Clerk and Recycling Coordinator, City of Woodbury, NJ

We take your business personally.

By focusing on the Delaware Valley we proudly set ourselves apart by providing local service with a personal touch. When you call us, you speak to a real person, right away. If you have a records management problem, we’re on it. You receive consultative service that looks out for your best interest and security.

Find out how we can protect your business information and reputation.

Get a free consultation

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