Healthcare Document Management
Managing medical records is challenging. You need to ensure that your team can readily find the information they need while also keeping patient and billing information strictly confidential.
DocuVault can make your responsibilities easier, by providing secure, convenient medical records management at affordable prices.
We’ll work with you to ensure your confidential records are:
- Compliant with HIPAA and HITECH
- Affordably managed
NAID AAA certified facility
HIPAA and HITECH compliant
Retrieve your files, when you need them
With DocuVault you never have to worry about waiting a long time to receive a document. Each records box that we store is barcoded, this makes it easy for us to locate and retrieve your files.
When you need a document in-hand quickly, our delivery service will get it to you, either via secure scan on demand, or by direct delivery to your office on the same day (rush) or the next day (standard). You can also have pre-scheduled pick-up and delivery schedules.
If you want to access many of your records at once, you can visit the private reviewing room at our location, where we bring you any documents that you request.
Already in a contract? No problem. It’s likely we will buy out your contract so you can start enjoying DocuVault’s superior service right away. Our dedicated transition team will manage the switch.
You have complete healthcare records management with DocuVault
- Open-shelf medical record storage
- Medical record indexing
- File room clean-outs
- EMR conversion
- X-ray storage & recycling
- Secure document shredding
- Online portal
Scan on demand
We can store all your records, then scan and deliver only what you need, on-demand. This service is popular with our healthcare clients – 80% of our scan on demand requests come from medical offices.
10 more reasons to choose DocuVault
1 On-site (mobile) and plant-based (at our location) shredding units
2 24/7 digital surveillance
3 Earthquake/fire/flood-resistant storage facility
4 $2 million in identity theft insurance
5 NAID AAA certified
6 GPS-tracked vehicle fleet
7 Insured and bonded
8 All employees undergo a thorough background check
9 Strict employee drug testing program
10 All employees sign confidentiality agreements
What Our Customers Say...
DocuVault has been highly instrumental in helping us to maintain compliance, which in the healthcare industry is an utterly vital element. It’s nice to know we can rely on an organized process to collect and dispose of our sensitive media and the itemized tracking lists are a tremendous help for simplifying our audit procedures.
The DocuVault team is efficient and easy to work with and we have full confidence in their ability to safeguard our clientele’s information through vigilant disposal.”
A very professional service that has far exceeded our expectations! There are presently close to 300 offices at the University of Pennsylvania that have signed up for the confidential shredding service with DocuVault. Through word-of-mouth the number of new customers continues to grow.
I especially enjoy the interaction with the company's Transportation Coordinator who is very good with scheduling service requests in an efficient manner. Whenever I have a specific need he is always willing to help. DocuVault is hands down the best company we have ever used!"
We just finished our shred event and everything went great! We had a steady stream of customers the whole time and nearly filled the truck. We also collected a pickup load of plastic bags to recycle and a pile of clothing to donate to Woodbury Steelers. Four of our city council members stopped by to recycle. Your guy Jimmy was great and really took care of us. He has helped us before, and I hope you’ll send him each year. Thanks for running a first-class operation!”
We take your business personally.
By focusing on the Delaware Valley we proudly set ourselves apart by providing local service with a personal touch. When you call us, you speak to a real person, right away. If you have a records management problem, we’re on it. You receive consultative service that looks out for your best interest and security.
Find out how we can protect your business information and reputation.